Knowledgeable Aging

Resources for the Aging Population

Policies & Agreements

PRIVACY POLICY

Knowledgeable Aging, LLC

Introduction

Knowledgeable Aging, and its successors are committed to safeguarding the privacy of our website visitors and content contributors.  This policy applies where we are acting as a data controller with respect to the personal data of [our website visitors and service users]; in other words, where we determine the purposes and means of the processing of that personal data. We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of [our website and services], we will ask you to consent to our use of cookies when you first visit our website. Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can specify whether you would like to receive direct marketing communications and limit the publication of your information. You can access the privacy controls via www.knowledgeableaging.com In this policy, “we”, “us” and “our” refer to Knowledgeable Aging LLC.

How we use your personal data

In this paragraph, we explain to you:

  1. the general categories of personal data that we may process;
  2. [in the case of personal data that we did not obtain directly from you, the source and specific categories of that data];
  3. the purposes for which we may process personal data; and
  4. the legal bases of the processing.

We may process about your use of our website www.knowledgeableaging.com and your attendance at any of our Events (“usage data“). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use]. The source of the usage data is our analytics tracking system, and/or attendee list at any of our Events. This usage data may be processed for the purposes of analyzing the use of the website and services. The legal basis for this processing is monitoring and improving our website and services, rating any or alt Speakers at any of our Events, rating any facility in we hold an Event, or determining the content at any of our Events

We may process your website user account data (“account data“). The account data may include your name and email address.][ You are the source of the account data. We are not responsible for any errors that are contained in any account data, which you provide to us. The account data may be processed for the purposes of operating our website, providing our Events, ensuring the security of our website and services, maintaining backups of our databases and communicating with you. The legal basis for this processing is your consent by accepting the terms and conditions of this Privacy Policy, as well as the proper administration of our website and business.

We may process information that you post for publication on our website or through our Events (“publication data“). The publication data may be processed [for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is your consent to this Privacy Policy, and/or the proper administration of our website and business.

We may process any and all information contained in any enquiry you submit to us regarding our Events (“enquiry data“). The enquiry data may be processed for the purposes of offering, and marketing our Events to you. The legal basis for this processing is your consent to our Privacy Policy, and/or the proper administration of our website and business.

We may process information relating to transactions, including your attendance at any of our Events that you enter into with us and/or through our website (“transaction data“), The transaction data may include the accepted Attendee Agreement details, and the transaction details. The source of the transaction data is you. We are not responsible for any incorrect transaction data that you submit to us. The transaction data may be processed for the purpose of you attending one or more of our Events, and keeping proper records of those transactions. The legal basis for this processing is the Attendee Agreement, between you and us. Provided; however, if you are not the person contracting with us, the legal basis for this processing is the proper administration of our website and business.

We may process [information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data“). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters, as well as informing you of any upcoming Event. The legal basis for this processing is your consent to this Privacy Policy, or our ability to communicate with our website visitors and service users.

We may process data concerning your attendance at one or more of our Events. This data may include the Event(s) that you attended, the dates of your attendance, and the location of your attendance, as well as the total number of attendees at such Event(s). The source of this data is us. This data may be processed for marketing, advertising, and promotional purposes. The legal basis for this processing is your consent to our Privacy Policy, and/or our ability to advertise, market, and promote our Events.

We may process any of your personal data identified in this policy where necessary for [the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is the protection and assertion of our legal rights, your legal rights and the legal rights of others.

We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining license professional advice from accountants, or attorneys. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.

In addition to the specific purposes for which we may process your personal data set out in this Policy we may also process any of your personal data that you submit to us on this website, or in person at one or more of our Events where such processing is necessary for compliance with a legal obligation to which we are subject.

You are not to supply any other person’s personal data to us, unless that person is your spouse, and your spouse will also attend one or more of our Events.

Providing your personal data to others

We may disclose your personal data that you submit to us on our website, or in person at one or more of our Events to our insurers and/or licensed professional advisers (such as attorneys or accountants), insofar as reasonably necessary for the purposes of [obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure].

Your personal data held in our website database, and also will be stored on the servers of our hosting services provider www.godaddy.com

We may disclose your attendance at one or more of our Events, to the hotel, office, or conference center where the Event is located insofar as reasonably necessary for determining of the hotel, office or conference center can host the Event, appropriate beverage service for the Event, temperature control at the Event, security for the Event, insurance coverage for the Event.

In addition to the specific disclosures of personal data set out in this Privacy Policy, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or outof-court procedure.

International transfers of your personal data

Your personal data may be transferred to countries outside the European Economic Area (EEA), including but not limited to the United States. The hosting facilities for our website are situated in the United states of America. The European Commission has made an “adequacy decision with respect to the data protection laws of the United States. Transfers to and within the United States will be protected by appropriate safeguards, namely the use of standard data protection clauses.

You acknowledge that personal data that you submit for publication through our website or at our Events may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.

Retaining and deleting personal data

Our Privacy Policy in includes provisions regarding the retention and deletion of your personal data. Personal data that we process for any  purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

We will retain your personal data as follows:

  1. Usage data will be retained for a minimum period of four (4) years
  2. following the date of collection, and for a maximum period of five (5) years following the date in which you gave us such personal data.
  3. Publication data will be retained for a minimum period of four (4) years following the date when the relevant publication ceases to be published on our website or through our services, and for a maximum period of five (5) years;
  4. Inquiry data will be retained for a minimum period of four (4) years
  5. following the date of the inquiry, and for a maximum period of five (5) years;
  6. Transaction data will be retained for a minimum period of four (4) years following the date of the transaction, and for a maximum period of five (5) following that date;
  7. Notification data will be retained for a minimum period of four ( 4) following the date that we are instructed to cease sending the notifications, and for a maximum period of five (5) years following that date, providing that we will retain notification data insofar as necessary to fulfill any request you make to actively suppress notifications)]; and Notwithstanding the other provisions of this Privacy Policy we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject.

Your rights

You have the following rights under this Privacy Policy.

  1. the right to access – you can ask for copies of your personal data; the right to rectification – you can ask us to rectify inaccurate personal
    data and to complete incomplete personal data;
  2. the right to erasure – you can ask us to erase your personal data;
  3. the right to restrict processing -you can ask use to restrict the processing of your personal data;
  4. the right to object to processing -you can object to the processing of your personal data;
  5. the right to data portability -you can ask that we transfer your personal data to another organization or to you, but you must do so in writing or by email to us;
  6. the right to complain to the United States Federal Trade Commission if such complaint is permitted by United States laws and regulations and/or State Attorney General if such complaint is permitted pursuant to your state’s laws and regulations and
  7. the right to withdraw consent -to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent.

These rights are subject to certain limitations and exceptions. If you are a national of one of the countries of the European Union, you can also learn more about the rights of data subjects by visiting

https://ico.org.uk/for-organisations/quide-to-data-protection/quide-to­the-qeneral-data-protection-regulation-gdpr/individual-riqhts/. You may exercise any of your rights in relation to your personal data by written or email notice to us, using the contact details set out below.

About cookies

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed. Cookies do not typically contain any information that personally identifies a user, but personal data that we store about you may be linked to the information stored in and obtained from cookies.

Cookies that we use

We use cookies for the following purposes:

  1. Authentication and status -we use cookies to identify you when you visit our website and as you navigate our website, and to determine if you are logged into the website.
  2. Personalization -we use cookies to store information about your preferences and to personalize the website for you.
  3. Security – we use cookies as an element of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website and services generally.
  4. Advertising – we use cookies to help us to display advertisements that will be relevant to you.
  5. Analysis – we use cookies to help us to analyze the use and performance of our website and services.
  6. Cookie consent – we use cookies to store your preferences in relation to the use of cookies more generally.

Cookies used by our service providers

Our service providers use cookies and those cookies may be stored on your computer when you visit our website. We use Google Analytics. Google Analytics gathers Information about the use of our website by means of cookies. The information gathered is used to create reports about the use of our website. You can find out more about Google’s use of information by visiting https://www.google.com/policies/privacy/partners and you can review Google’s privacy policy at https://policies.google.com/priyacy .

Managing cookies

Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

  1. https://support.google.com/chrome/answer/95647 (Chrome);
  2. https://support.moziila.org/en-US/kb/enable-and-disable-cookiesC2ADwebsite-preferences (Firefox);
  3. https://help.opera.com/en/latest/security-and-privacy/ (Opera);
  4. https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
  5. https://support.apple.com/en-gb/guide/safari/sfri11471/mac (Safari); and
  6. https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).

But you should be aware that blocking all cookies will have a negative impact upon the usability of many websites. If you block cookies, you will not be able to use all the features on our website.

Amendments

We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure  you are happy with any changes to our Privacy Policy.

Our details

This website is owned and operated by Knowledgeable Aging, LLC, a Delaware limited liability company. Our principal place of business is at 2759 W. Casas Circle, Tucson, AZ 85742

You can contact us:

  1. By mail to the address above;
  2. Using our website contact form;
  3. By email, using the email address published on our website.

Data protection officer

Our data protection officer’s contact details are: Bob Funk, Managing Member, 2759 W. Casas Circle, Tucson, AZ 85742

If you are a national of any European Union country, then You can find out more about the information disclosure requirements of data protection law with the following resources.

The GDPR –https://eur-lex.europa.eu/legal-content/EN/TX/?uri=CELEX%3A32016R0679 European Data Protection Board (EDPB) guidance on transparency – https://ec.europa.eu/newsroom/article29/item-detail.cfm?item_id=622227

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